Beat Your Email Anxiety: Tips for Confident Communication

What is Email Anxiety

Email anxiety occurs when you find that some email alerts significantly increase your anxiety levels and produce an excessive amount of unnecessary worry. Even employees get stressed out when they read their boss’s email.

Reducing stress and neurotic catastrophizing is an essential part of an effective plan for dealing with email anxiety. To overcome email phobia, one strategy is to identify its causes and work on methods to make sending and receiving emails easier.

This article will discuss email anxiety, its reasons, and how to overcome it.

What is Email Anxiety? 

Individuals who have to deal with anxiety related to emails often experience anxiety and nervousness as soon as it is time to reply to an email. Procrastination, for instance, can result from fear or too much clutter in one’s emails. This causes one to avoid checking their inbox.

When emails avoid or ignore your emails, it may become a vicious circle. Sweating, racing thoughts, problems with focusing, stress, restlessness, increased heartbeat, fast breathing, nausea, and even dizziness or lightheadedness are some physical consequences of email anxiety. Anxiety might result from the pressure to reply quickly, being swamped with emails, and thinking that I will make a mistake or offend someone.

How Come Emails Can Make People Nervous?

If someone already has an anxiety disease like GAD or social anxiety, they might find email anxiety unpleasant because it makes their symptoms worse. People may lose faith in online conversations if they lie about their feelings or don’t like the answer. Dealing with hundreds of emails on top of this can make you feel uneasy.

Here are some reasons why Email phobia can occur for the following reasons:

Reason 1 – Huge Amount of Emails in the Inbox

The main reason people get anxious about email is that they get so much of it every day. This means that every day, marketers will get a lot of emails from their team, clients, and sales alerts. Even though you should only rarely answer some of these emails, the number of them can quickly get out of hand. It doesn’t mean they won’t have a wrong time and feel bad as they try to deal with their problems.

Emails can still reach people from anywhere using computers, tablets, and smartphones, among other things. On the other hand, the constant relationship with emails makes things more stressful because you can’t turn them off or separate yourself from them. Whenever a manager sends a new email, Kate can’t stop checking hers. She can’t sleep even during a formal dinner or family meeting. When she can’t stop reading the email she wants to read in the middle of the storm, her panic and sense of helplessness grow more potent as her information exchange gets overloaded.

Reason 2 – Worry About Misunderstandings 

Misunderstanding may result from communication through the absence of non-verbal cues, and that’s why people with the same feeling feel anxious about email communication. Upon research, it has been found that facial expressions, body language, and tone of voice account for the most significant portion of communication, while the remaining 35% is the verbal part.

For example, after hours of perfecting an email to a potential client, a salesperson may receive a negative response. It makes them wonder if he was too aggressive or insensitive. Communicating via email is also confusing because there are no visual or auditory cues. This adds to the overall nervousness associated with email contacts.

Reason 3 – Anxieties about Making a Mistake

Many people who suffer from email anxiety are concerned about making a mistake. This increased awareness of potential mistakes can lead to unnecessary reviewing and editing, turning a simple email into a complicated and time-consuming effort.

Those with perfectionist tendencies or anxiety problems may find this component of email communication more difficult. They may spend excessive time methodically writing and re-building each statement, examining every punctuation mark, and double-checking attachments before clicking the submit button.

Furthermore, the fear of missing an error can create a never-ending loop of second-guessing and obsessive checking, increasing anxiety and procrastination in email communication.

Reason 4 – Having Trouble Reacting to Emails

It can be challenging to stay up with email in certain situations, such as work requiring much physical effort. Keeping up with email responses while also handling other critical daily duties can feel like a challenging task. A rise in stress and anxiety levels may accompany difficulties for certain people with time management and email prioritization.

Reason 5 – Relying on Respondents Causes Anxiety

After pressing the “send” button, the expectation of a response can be a significant source of email anxiety. When an important email is sent, the waiting game begins, and people often become increasingly concerned as time passes without receiving a response.

A lack of control over the circumstance typically causes anxiety. The sender has completed their part. They must rely on the recipient to read and respond to the email promptly. As the hours or days pass, doubts and worst-case scenarios may sneak in. For example, after applying for a dream job and sending a follow-up email, the need for a timely response can raise anxieties that the application will be disregarded or rejected. A sales professional may be concerned that a potential client has lost interest after not receiving a fast response to a proposal.

During this uncomfortable wait, the mind may begin catastrophizing, envisioning terrible consequences such as missed opportunities, strained relationships, or career defeats. This anticipatory worry can cause physical symptoms such as restlessness, difficulty concentrating, and insomnia.

To deal with this concern, some people may check their inboxes or send additional follow-up emails repeatedly, which also dives a person into anxiety.

Reason 6 – When Social Anxiety Meets Email

Email communication might be complicated for people anxious about social situations. The process of sending and receiving emails can cause a great deal of tension and anxiety because the medium entails indirect social connection.

People with social anxiety may stress over every word they type, fearing that their message may be seen as odd, improper, or unpleasant. This continual self-consciousness might make expressing oneself freely and truthfully via email difficult.

A cluttered inbox makes the problem worse. The sheer volume of emails might feel like a flood of social encounters, making those with social anxiety feel overwhelmed and paralyzed. They may find themselves avoiding their inboxes entirely, unable to gather the strength to confront apparent scrutiny from others.

To address this concern, some people may need more time, constantly delaying email responses. Others may spend significant time methodically composing and refining their messages to delete them entirely, believing they will come out as insufficient or dumb.

In extreme cases, people suffering from significant social anxiety may choose to avoid email communication entirely, preferring more impersonal methods of communication or even avoiding situations that would demand email conversations.

It is critical to understand that this email anxiety is rooted in the more significant issues linked with social anxiety disorder. Seeking professional therapy and learning coping methods can help those impacted manage their stress and develop healthy communication patterns, both online and in real-life social contexts.

A Guide to Eliminating your Fear of Email

How can you overcome your fear of email now that we have covered some of the most typical reasons for this problem? Combating email fatigue is possible with the help of some easy tactics, fascinating new technology, and adjustments to your way of living.

Before we go into it, it is important to remember always to seek professional treatment and support if the stress you are feeling starts to impact your mental health. Anxieties are not typical, although a bit of stress at work is. Talk to someone you trust, such as a doctor or a friend, if you feel you can no longer handle it. We have compiled four strategies to help you conquer your fear of email.

Way 1 – Discover the Root of your Email Phobia

Get out a blank sheet of paper and list everything that makes you nervous about sending emails. Know the signs and symptoms and what sets them off over time. Is it worse first thing in the morning, late at night, or on weekends, for instance?

One option is to download an app that monitors your mood. If you collect the correct data, you can find ways to handle your emails better.

Way 2 – Establish Goals

Waiting for a response is a significant source of stress on the job. Expectations can be set, but demands cannot be made. Request a response if you require one. Make it clear if it is a time-sensitive or urgent matter. You are not being impolite; instead, you are establishing expectations.

In contrast, be forthright with the sender if you are late responding to their email. Thank them for contacting you via email, and let them know when they can expect a response. Once more, this alleviates tension for the two of you.

Way 3 – Craft Emails that Effectively Convey Emotions

Emotional intelligence is recognising and appropriately responding to one’s emotions. Using emotionally intelligent emailing as an example, we may put these concepts into practice in our communication. Placing oneself in the recipient’s shoes is fundamental to emotionally savvy emailing. Instead of focusing on what you want as the sender, imagine how the receiver would feel.

Experts express concern about the “disinhibition” effect. We are more prone to write things that could offend or upset someone when we do not have the person in front of us. One other thing: when you’re furious or outraged, do not send an email.

Way 4 – Find a Writing Partner

Academics suggest that a lack of confidence in one’s writing abilities is a common source of email anxiety. “People avoid social situations when they are self-conscious about how they come across,” a warning from experts studying online correspondence reads.

Many of us have trouble putting our ideas into words when we write an email. Communicating in a language different than one’s native tongue can be particularly difficult.

Bottom Line 

To conclude, there is a solution to the frequent problem of email anxiety. You may make your inbox a more manageable portion of your day by learning what prompts it and using measures like stress reduction and improved email management skills.